Store one vial or a batch
Answer Origin first, enter shared biological details once, then advance through positions automatically. Batch entry can use barcodes or explicitly record that the vials have none.
Complete inventory workflow
From the first import to the day a vial leaves storage.
CryoIndex is built around the moments that cost a lab time or confidence: finding stock, limiting lid-open time, reconciling records with a box, and recovering after a mistake. Standalone Android-tablet and Windows-PC editions are in pre-release preparation.
Find and handle stock
Search without guessing at spelling
Pick cell-line and passage filters, or type a barcode, donor code or one of the lab’s own fields.
Open the lid once
Build a pick list at the bench. CryoIndex orders the requested vials by the physical dewar layout so the trip can be worked in sequence.
Hold without removing
Mark a vial do-not-use with a reason and named person, then lift the hold later without pretending the vial left storage.
Record the disposition
A removal can be thawed for use, discarded, transferred or shipped, temporary, or described by the lab.
Keep the record accountable
Trace cell lineage
Open a vial to follow where it came from, every other vial recorded from the same parent, and all descendants below it—with current-stock counts beside the investigation.
Audit a box
Work position by position against the physical box and keep unexplained absences visible until the lab records what happened.
Correct with a reason
Correct vial details, parent lineage, or liquid-nitrogen fills while retaining who made the change, when, and the reason recorded beside it.
Separate removal from scan confirmation
A tapped removal changes inventory immediately but stays outstanding until the physical label is checked or someone records why it could not be scanned.
Strike out and restore
A record entered by mistake can leave the active inventory without disappearing from the activity history, and eligible records can be restored.
Low-stock and fill alerts
Set a low-stock threshold by cell type and a liquid-nitrogen fill schedule for the lab or an individual dewar.
Bring existing records safely
Spreadsheet-assisted first setup
Choose a CSV beside the lab-name step, then confirm detected users, cell lines and the minimum storage layout before anything is written.
Reviewed CSV import
Map the lab’s headings, inspect proposed cell lines, acknowledge ignored columns and skipped rows, and import the approved batch atomically.
Conservative parent matching
Use the optional Parent barcode heading to rebuild a relationship only when exactly one non-struck record has ever worn that label. Ambiguous or impossible links remain Not recorded and are disclosed.
Four lab-named fields
Keep up to four additional fields using the lab’s own terminology. They remain searchable and travel through import and export.
Undo the last import
Delete the vial records added by an untouched import while leaving hand-entered work alone. Newly created cell lines are retained for explicit review.
Protect and review the data
Offline working database
The inventory works locally on an Android tablet or Windows PC without a CryoIndex account or an internet connection. CryoIndex does not operate a cloud inventory or sync service.
External and automatic backups
Save a full backup wherever the lab chooses, and use automatic copies on the working device as a second line of defense after a mistake.
CSV reports
Export the inventory and liquid-nitrogen fill log in a form a lab can archive or open in spreadsheet software. Human-readable lineage references travel with the spreadsheets saved beside a backup, not with this export, and are not restore keys either way.
Exact lineage in backups
A complete CryoIndex backup preserves the immutable parent relationships, including links to removed vials that a current-stock CSV leaves out.
Optional admin PIN
Gate restore, layout changes and other high-impact settings without putting routine bench work behind a login.
Future scope
Tell us when one dewar is not enough.
Multiple-dewar support and Audit & QA reports are under consideration. Contact support@cryoindex.app if your lab needs them.
Before installing
Check the platform and storage model.
Choose a landscape Android tablet or a Windows PC with at least a 960×600 working area. Both editions use the same liquid-nitrogen dewar, cane, box, and vial-position model.